Thursday, 30 July 2009

Connect Your NUS E-Mail To GMail. Get Real Unlimited Disk Space

The System Administrator. If you don't know him, count yourself lucky. He will contact you personally when there is something wrong with your NUS e-mail account.

Otherwise, he never shows himself in public. He stays with his Administrator, 24 hours a day, 7 days a week, ensuring that no one is flouting the rules that is set for the NUS e-mail accounts.

The System Administrator. (Image Stolen)
The System Administrator. (Image Stolen)

One of the most common e-mail he sends is the one below

From: System Administrator <XXX@nus.edu.sg>
To: NUS Computing Student <XXX@nus.edu.sg>
Subject: Your mailbox is over its size limit

Your mailbox has exceeded one or more size limits set by your administrator.
Your mailbox size is 28121 KB.
Mailbox size limits:
     You will receive a warning when your mailbox reaches 27648 KB.You may not be able to send or receive new e-mail until you reduce your mailbox size.
To make more space available, delete any items that you are no longer using or move them to your personal folder file (.pst).
Items in all of your mailbox folders including the Deleted Items and Sent Items folders count against your size limit.
You must empty the Deleted Items folder after deleting items or the space will not be freed.
See client Help for more information.

The e-mail is littered with technical terms such as 'PST' and 'Client Help'. Regardless, if you don't heed his orders, he will disable any new incoming e-mail to your account, stranding you without any e-mail updates.

Now, with Google's awesome GMail, you don't have to rely on NUS Mail's paltry 30MB space any more. So awesome, it provides its own external POP3 checking service. And a spam filter that can filter all the stupid reminder and job posting emails.

UPDATE: Thanks to Frank in the comments of another post, you can now auto forward all NUS mails to another e-mail account! Seems to have been there all the time and I somehow missed it :/. You can still use the below to auto-label your messages as some NUS mails are not sent with your NUS e-mail address in the TO field (making GMail filters useless for labeling).

What this means in layman's terms is that, GMail can check and save your NUS e-mail for you automatically. This, and it deletes the e-mail from the NUS server once it has gotten a copy of it.

Here's how to get GMail to host your NUS e-mail acount for you

  1. First, login to GMail.

    GMail Home Page
    GMail Home Page
    Click on Inbox on the left if you are not already there.

  2. Click on Settings on the top

  3. Click on Accounts

    GMail Accounts page
    GMail Accounts page
    The above page is what you should see now

  4. Click 'Add a mail account you own'

  5. A box should pop up. Enter your NUS email addy or Friendly email. (has to end with '@nus.edu.sg'). Then click Next Step

  6. Now comes a bit of a technical part. Fret not, when NUS Computing Student is here!

    NUS Email POP3 Settings
    NUS Email POP3 Settings

    Here is how the settings should be

    • Username: Your MATRIC number e.g. u0708534
    • Password: Your NUSNET password
    • POP Server: select 'pop.nus.edu.sg'
    • Port: 110
    • Leave a copy of the retrieved message on the server: UNCHECK

      WARNING: Check this only if you still want the e-mail to be left on the NUS server for retrieval via NUS mail later. But note that this will take up space as time goes on and sooner or later, the god admin System Administrator will be after you with his punishment. Remember, He has the power to stop all mails to your NUS e-mail account.

      Otherwise uncheck it so that GMail will delete the e-mail in the NUS server after downloading them to your GMail. This will clear the precious space for new incoming e-mail and helps keep you in the System Administrator's good books. Trust me, you don't want to incur the wrath of the System Administrator.

    • Always use a secure connection (SSL) when retrieving mail: UNCHECK
    • Label incoming messages: CHECK
    • Archive incoming messages (Skip the Inbox): UNCHECK

    Click Add Account.

  7. Once you are done, you should receive good news.

    Success! No more measly limits!
    Success! No more measly limits!

  8. Check 'Yes, I want to be able to send mail..' and then click Next Step

  9. Enter your FULL NAME as in your matric card when it asks you for your name. Then click Next Step

  10. GMail will want to verify that you are the owner of the e-mail address. Click on Send Verification.

  11. Check your e-mail using NUS Web Access. Look for a e-mail with subject "Gmail Confirmation - Send Mail as XXXXX". Sometimes, it may end up in the Spam folder.

  12. There will be a confirmation code in the email. Copy the number and paste it into the pop-up box. Close NUS Web Mail.

    Enter the code and click Verify
    Enter the code and click Verify

    After clicking Verify, the pop-up will close and you are brought back to the Accounts page.

  13. WAIT, we're not done yet. Check 'Reply from the same address to which the message was sent' under 'When receiving a message'. This ensures that when you reply to your NUS mails, the FROM field appears as your NUS e-mail account and not your GMail account.

  14. Now when you go to your inbox, you will see all the messages that were in your NUS inbox.

Finally, note that you will still need to access NUS Web Mail for some mails which don't pass its lame spam filters. Unfortunately, there doesn't seem to be a way to disable the spam folder in NUS e-mail system.

Just take it that it is the System Administrator's way of ensuring you come back. For now, you don't have to worry about messing with the System Administrator unknowingly...

Wednesday, 29 July 2009

NUS SameMail LargeMail - The Same Mail As Before

It's been said that things that are too good to be true, are usually are. NUS Large Mail is a fine example of that.


What it actually means. Source

When you go to the fine print of this upgrade here, it becomes clear. What is thought to be a simple 1GB upgrade of all mailboxes is actually a complicated addition of a secondary 'vault'. Something like the Closed Bidding period in CORS - where things can be quite random.

Actually, it works to a extent. But only if the rate of incoming mail does not exceed the rate it archives the mail. Sure, it auto archives my mail for me every month. But if I happen to receive lots of large files in 2 consecutive days, I still have to login to clear my inbox as the archival kicks in at an unknown period of time.

There's still no peace of mind.

With e-mail accounts like GMail, I don't have to worry about exceeding my allocated space as the 7GBs of space is all there for me to use.

However, if I could just move every single mail to that 1GB 'vault' automatically, then it would be a great! But no...


The hidden truth about NUS LargeMail

No, you can't change the automatic archival limit to archive every single mail. You need to do this manually... and use Outlook... and install some extension software... and.. you get the idea!

So what's the actual e-mail space you have? 0.03 GB. All right stop rubbing your eyes! I said it correctly, it's 30 MB. The same. At Yahoo, Hotmail and Gmail, you get over 1GB (1000MB) of space.


At these providers, you get more than 1GB of real space! (Image stolen)

Perhaps NUS should dump Microsoft Exchange and move to Google Apps. Let Google handle all the space and maintenance. This would mean relying on a provider across the Singapore borders... but .. Oh well, let's not get too academic here.

So how to resolve this for now? For those of you with GMail accounts and know how to do it, configure GMail to collect email from your NUS mail via POP3. If you are using Live! Hotmail, Yahoo! Mail or any other e-mail account, you can use NUS email redirection service - AutoForward - but it can be difficult to distinguish some NUS mails.

See my other post on how to connect your GMail account to NUS's E-mail system.